LAW FIRM THAT RELIES HEAVILY ON SCANNED DOCUMENTS SAYS GOODBYE TO MULTI-STEP PROCESS

PROBLEM

A law firm that relies heavily on scanned documents was wasting time and money on a laborious, multi-step process.

SOLUTION

TASKalfa MFPs with DMS Link, a Copystar app that connects MFPs to an existing document management system. The Dealer streamlined the workflow, eliminating the need to reenter file names for every scan.*

BACK STORY

At one busy law firm, a great deal of time and manpower was spent scanning paperwork that was crucial to their cases. Every time a sheet was scanned – even when scanned in batches – the user had to enter the name of the document, assign it to a case number, and choose where to store it.

In seeking bids to streamline the process, one vendor suggested a solution that included extra “bells and whistles” the client didn’t want and couldn’t afford. The Copystar Dealer, however, provided a solution that exactly fit the client’s need and their budget.

The firm upgraded its system to nine Copystar 4500i monochrome MFPs with DMS Link 4.0. It also included optical character recognition (OCR), to automatically convert scanned documents into editable text. Batches of paperwork are now quickly scanned, easily searchable and immediately available. The system has proven itself to be a time – and money – saver.

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